If you’re still utilizing the OneNote that came bundled with Windows 10 or haven’t updated your desktop version in quite some time, now is the perfect moment to elevate your OneNote experience. Upgrading to the latest version will unlock a range of features that can significantly enhance your productivity with this widely-used note-taking app.
Why Microsoft is Ending Support for the Windows 10 OneNote
Microsoft has announced that official support for the Windows 10 version of OneNote will cease in October 2025. While the app itself won’t disappear, users of this version will no longer receive updates, bug fixes, or security patches, which can lead to a gradual loss of functionality over time. This change applies solely to the desktop version of OneNote installed via Windows 10.
If you have downloaded OneNote directly from Microsoft’s website or through the Microsoft Store, you are likely using the most up-to-date version, hence you will not encounter support issues for now.
Not sure which version you’re running? Open OneNote and check for the File menu. If it’s absent, you’re utilizing the outdated Windows 10 version and it’s time to upgrade!
Upgrading OneNote: Simple and Cost-Free
Many users might assume an Office 365 subscription is necessary for an upgrade; however, that’s not the case! OneNote is available as a free standalone application, and most users find that the free version meets all their needs.
The upgrade process is straightforward. First, ensure all your notes and notebooks are saved, as unsaved content won’t transfer during the upgrade. To do this, right-click on your notebooks and select Sync now.
Next, download OneNote from Microsoft or access it via the Microsoft Store. This setup installs the new app without uninstalling or replacing your existing Windows 10 version of OneNote, allowing you to verify data transfer before making any irreversible changes. Additionally, upgrading does not require installing other Office apps.
Upon logging into the new version of OneNote, your notes will sync automatically, so you can confirm the transfer was successful.
Discover Effortless Navigation with the Ribbon Bar
Initially, I was skeptical about the ribbon bar format introduced in Office applications, but now I find it indispensable. Upgrading your OneNote brings the full ribbon bar experience, which you can toggle between classic and simplified views based on your preferences.
For the best of both worlds, I recommend experimenting with the simplified version, providing a balanced look between the old and new aesthetics.
Seamlessly Embed Interactive Elements and Files
Thanks to enhanced integration with other Microsoft Office applications, the new OneNote allows embedding essential elements directly into your notes. Need to reference a spreadsheet? Simply embed it. The same goes for Word documents!
Embedding is highly beneficial because any changes made to these files will sync automatically within OneNote. This eliminates the hassle of toggling between different applications and maintaining up-to-date information seamlessly.
Innovative Drawing Capabilities Using Digital Ink
If your device supports it, the upgraded OneNote allows you to utilize digital ink with compatible pens. This exciting feature is game-changing for users engaged in sketching, creating hand drawn mind maps, or maintaining bullet journals within the app.
Note that this feature is device-dependent, so confirm your gadget compatibility before diving in.
Transform Your Note-taking with Voice Transcription
If you’re in the mood to speak rather than type, the new voice transcription feature in OneNote allows you to dictate notes effortlessly. This functionality is particularly useful for recording thoughts during meetings or jotting down ideas on the fly.
While the transcription process might not be flawless, I find it remarkably accurate most of the time, saving me significant time compared to traditional typing. Plus, it certainly provides relief for my fingers!
Take Advantage of the Built-In Copilot
To access the Copilot feature, you’ll need a premium subscription. However, if you want advanced assistance in summarizing notes or brainstorming ideas right within OneNote, this investment is worth considering. Unlike with the Windows 10 version, upgrading is essential to enable the Copilot functionality.
If you’re looking to save funds, you can use Copilot via your desktop or web browser for free without an Office 365 subscription.
Test the Upgrade Before You Uninstall
One of the advantages of Microsoft’s upgrade approach is that it’s risk-free. You can continue utilizing the old version alongside the upgraded app if you wish. However, be prepared for occasional pop-ups urging you to upgrade, potential slow syncing speeds, and functionality issues.
If you’re intent on keeping the older version, consider downloading OneNote for Windows 10 as a backup so you can reinstall it if needed after its discontinuation. I recommend retaining both versions initially to ensure all your data transfers correctly and to allow ample comparison time between the two.
If you ultimately decide to part ways with OneNote, you might explore alternatives such as Notion, Evernote, or CherryTree.
Utilize these insights to master your note-taking journey effectively!
Image credit: Pexels
Frequently Asked Questions
1. What happens if I don’t upgrade OneNote before the end of support?
If you choose not to upgrade OneNote before Microsoft ends support for the Windows 10 version, you will no longer receive updates or security patches. This poses risks of encountering bugs and losing functionality as technology changes over time.
2. Is it possible to transfer my notes to the new version of OneNote seamlessly?
Yes, upgrading to the new version of OneNote is designed to be seamless. After installing the new app, it will automatically sync your existing notes, ensuring that all your important information is carried over without hassle.
3. Are there any premium features in the new OneNote that require a subscription?
Indeed, some features, like Copilot, require an Office 365 subscription for full functionality. However, many excellent features are accessible completely free of charge in the upgraded version!
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