Storing passwords in note-taking apps like Evernote or Apple’s Notes might seem like a convenient choice for many. However, this method can significantly jeopardize your online security. Let’s explore the inherent risks of using these apps for sensitive information and discuss the best methods for password management.
The Risks of Using Notes Apps for Password Storage
It’s all too common for individuals to jot down passwords in plain text—be it on sticky notes or within digital note apps. Research by the Pew Research Center reveals that about 25% of users resort to this method, often due to sheer convenience.
While it is easy, this practice exposes users to significant security vulnerabilities. Most note-taking apps are not designed to safeguard sensitive data, making them a poor choice for password storage. A primary concern is the lack of encryption; without it, if someone gains access to your device or cloud account, your passwords are entirely vulnerable.
Consider that even with a device locked by a passcode or biometric login, a breach of your cloud account (which can happen) grants hackers an easy pathway to your stored credentials. For instance, Evernote once compelled 50 million users to reset their passwords following a significant data breach.
Limitations of Encrypted Notes
Some note applications do offer encryption features, but these often pale in comparison to the robust security found in dedicated password managers. Take Apple’s Notes, as an example; it enables end-to-end encryption using AES-GCM alongside locked notes with a passphrase. However, this security is not ubiquitous across all notes apps.
In contrast, Evernote’s encryption has limitations; although it allows for encrypting specific text (using AES-128), it requires manual action for each sensitive entry. Most worryingly, standard storage in Evernote does not utilize end-to-end encryption, leaving the potential for the company to access your information.
Additionally, note-taking apps lack crucial features that facilitate effective password management. They do not provide secure password sharing, automated password generation for creating strong, unique passwords, or alerts for known security breaches related to stored credentials. Plus, without the ability to autofill username/passwords on websites, users must manually copy passwords, which presents yet another risk due to malware designed to intercept clipboard data.
The Secure Alternative: Password Managers
So, if note-taking apps fall short, what’s the secure and effective alternative? Transitioning to a dedicated password manager is the answer. These specialized applications are architected with security in mind, encrypting all your data behind a single master password—which only you know. They come loaded with features including autofill capability, strong password generation, and cross-platform synchronization.
Best Password Managers To Consider
Here’s a curated selection of some of the top password managers that cater to various user needs:
Best Overall: Bitwarden
Bitwarden stands out as an exceptional choice for most users. Its basic usage is free, it is open-source, and provides compatibility across all platforms: Web, PC, Mac, Linux, iOS, Android, and more.
I started using Bitwarden years ago, finding it to balance security and usability superbly. A standout feature called Bitwarden Send allows for the secure transmission of encrypted text or files to others; it has been my go-to method for sharing sensitive information like Wi-Fi credentials with friends.
Best Local: KeePassXC
If you’re skeptical about cloud storage for passwords, or if you prefer local solutions, KeePassXC may be perfect for you.
KeePassXC is a community-driven successor to the well-known KeePass. Unlike cloud-based services, it stores passwords locally in an encrypted database file, giving you full control over your data. You can still sync that file using services like Dropbox if desired, but the data remains under your control.
Best User Experience: 1Password
Although 1Password is primarily a paid application without a substantial free tier, it’s renowned for delivering an outstanding user experience. I have introduced it to family members who struggle with technology, and it is the only password manager they successfully adopted for daily use.
The straightforward design is user-friendly, featuring clear instructions throughout the setup. On devices like iPhones and Macs, 1Password integrates seamlessly into the system (even functioning with Apple Watch), and it delivers a smooth experience on Windows and Android devices as well.
After transitioning to a reliable password manager, you can rest easy knowing that your sensitive data is secure and that relying on an unprotected notes app no longer threatens your online safety. For those seeking broader options, take a look at our complete guide on the best password managers available across various platforms.
Image credit: Canva. All screenshots by David Morelo.
Frequently Asked Questions
1. What are the risks of using notes apps for password storage?
Using notes apps for storing passwords exposes you to several security risks, including the lack of encryption, vulnerability to device theft, and potential breaches of cloud storage, which could lead to unauthorized access to your confidential information.
2. How do password managers enhance security compared to notes apps?
Password managers offer robust encryption, automatic password generation, secure sharing features, and alerts for data breaches, all of which enhance security compared to notes apps, which typically lack these critical functionalities.
3. Are there free password manager options available?
Yes, many password managers offer free tiers with essential features, such as Bitwarden, which is open-source and free for basic use. However, premium options may provide additional benefits like advanced security features and support.
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