Microsoft’s Universal Print enhances functionality with new pull print feature

Transforming Print Management with Microsoft’s Universal Print

In a move reminiscent of how OneDrive revolutionized file storage by phasing out traditional file servers, Microsoft is now making significant strides in print management with its Universal Print. This innovative cloud-based solution is poised to eliminate the need for conventional print servers, streamlining the printing process across enterprises.

The Essentials of Universal Print

The beauty of Universal Print lies in its simplicity: all that is required is a printer connected to the internet and a compatible device to initiate print jobs. This solution not only decreases operational costs associated with managing print servers but also enhances security and reliability in document handling.

Another key advantage is the elimination of the need for print drivers; Universal Print is designed to function seamlessly with most widely-used printers. Users can enjoy a printing experience across various platforms, including Windows, macOS, and web browsers, making it a versatile choice for diverse business environments.

Introducing Universal Print Anywhere: A Game Changer

During the Ignite 2024 conference, Microsoft unveiled an exciting new feature, Universal Print Anywhere, commonly known as “pull print.”This feature aims to augment the functionality of Universal Print by allowing users to print and manage their print jobs from any designated printer within their organization.

Traditionally, users were required to select a specific printer for each print job. With this new capability, employees can print from any device or application using the internet and then release their documents at any compatible printer after undergoing authentication. Notably, existing QR code functionalities can also be utilized to retrieve print jobs conveniently.

Advantages of Pull Print Methodology

The introduction of the pull print feature carries several significant benefits. Primarily, it mitigates the risk of confidential documents being left unattended on printers, thereby enhancing data security. Furthermore, it contributes to sustainability efforts by reducing toner and paper waste, as jobs are only printed after user authentication at the chosen device.

IT Administration and User Management

The Universal Print Anywhere feature provides a layer of flexibility for IT administrators. They can customize print options and permissions to ensure a tailored experience for users. Currently, this pull print capability is in its preview stage, paving the way for broader implementation.

Embracing cloud-based printing solutions like Universal Print enables organizations to enhance their printing practices while addressing issues of security, cost, and user experience.

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