Inserting a Table in Gmail: 2 Effective Methods

Gmail is one of the most widely used email clients globally, renowned for its capabilities in managing both professional and personal communications. A key feature that users often rely on is the ability to send and receive attachments, including small files. While sending plain text messages remains the most common use case for Gmail, you may be surprised to learn that you can also insert a table directly into your emails.

That’s right! You can seamlessly add a table to the body of your Gmail messages, not just by sharing a link to Google Docs or Google Sheets but by embedding an actual table complete with rows, columns, and data. If you’re intrigued about how to accomplish this, check out the methods outlined below.

How to Insert a Table in Gmail

There are several methods to add a table to your Gmail message. Let’s explore the first method.

Copying a Table from Google Docs or Google Sheets

For this technique, you can utilize either the Microsoft or Google versions of Docs and Sheets. Follow these steps:

1. Open your preferred application, whether it’s Microsoft Word/Excel or Google Docs/Sheets.
2. Create a table and populate it with the necessary information.
3. Copy the table you just created.
4. Open Gmail in your preferred web browser and log in to your Google account.
5. Click on the Compose button to draft a new email.
6. Simply paste the table into the body of your Gmail message.
7. If you wish to modify the table data within Gmail, click on the three dots and choose whether to enable or disable plain text.

Keep in mind that once you’ve pasted the table into Gmail, you won’t be able to edit it directly. If changes are needed, go back to Word, Docs, or Sheets, make your edits, and paste it again into Gmail.

Now, let’s explore another method that allows you to create a table directly within Gmail itself.

Tables for Gmail by cloudHQ

This is a browser extension available for many Chromium-based browsers such as Google Chrome, Microsoft Edge, Brave, Opera, and others. With this add-on, you can easily design a table within Gmail by defining the number of rows and columns. To get started, install this Chrome extension.

Once the extension is installed, follow these steps:

1. Open Gmail in the browser that has the extension enabled.
2. Click on Compose.
3. To the right of the blue Send button, you’ll notice a new three-dot icon.
4. Click on the icon and select Table. You can then customize the table according to your requirements.
5. The following elements can be customized:
   • Number of Rows
   • Number of Columns
   • Spacing
   • Padding
   • Border Color
   • Width
   • Add Header
   • Header Background
   • Add Column Header
   • Header Column Background
6. After filling in all the necessary details, you can send the email right away.

Additionally, consider using the following Chrome-based extension to insert a table in Gmail:

• Quick Table for Gmail

This extension functions similarly to the one mentioned earlier. After installation, compose a new email and click on the table icon located next to the blue send button. You can easily create a table with your desired number of rows and columns and even apply colors to the header cells.

The best part about these extensions is that they are free to use and allow you to create tables directly within Gmail.

In conclusion, you now know how to insert a table into Gmail using two different methods. Choose whichever method suits your needs best. If you have a professionally formatted table with extensive data, copying and pasting might be the best option. If you need to quickly create a simple table, use one of the extensions to generate it within Gmail.

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