- Depending on the type of Android phone you have, your preloaded email apps may not be the best.
- Some of the most popular Android email apps today are BlueMail, Cleanfox and K-9 Mail.
- Some key features to look for when you’re choosing an email app are contact management, email sorting, scheduling and reminders.
- This article is for business phone users who are looking for the best email applications for their Android devices.
Unless you have a Google Pixel, odds are that the email app that came loaded on your Android phone isn’t the best. Business users need reliable email access on the go, and different types of businesses demand distinct sets of features.
We’ve selected the best email apps for Android, and they include a variety of features. There are hundreds of other email apps available, but the 10 we’ve chosen are likely to suit the needs of most small business users.
The 10 best Android email apps
Here are our picks for the 10 best email apps for Android devices.
Outlook for Android
If you’re a classic business user, you rely on Outlook for everything from sending and receiving emails to scheduling meetings. If this describes you, there’s no need to shop around for various email apps to improve your Android experience, because Outlook for Android is free, dependable and loaded with all the features you’ve come to expect.
You can download the Gmail app for free on any Android device, and it’s a no-brainer for those who rely on Gmail as their primary email service. The Gmail app also allows you to manage non-Gmail accounts, so you can add your Outlook or other personal email to your Gmail app for consolidated management.
Email by Edison
Email by Edison differentiates itself from other email management apps by offering unique personal-assistant-style tools. In addition to managing multiple email addresses (from multiple services), you can easily unsubscribe from newsletters, track packages, manage flight information, create categories, and even store bills and receipts.
VMware Workspace ONE Boxer
This email, calendar and contacts app allows you to easily access and navigate your inbox. You can create custom templates that make it even easier to respond to emails, since you don’t have to spend time typing a reply to every email. VMware also makes it easy to send your calendar availability based on events you already have in your calendar. You can manage multiple emails at once and join conference calls with just one tap.
For $49.99 per year, subscribers to the Newton Mail app get an all-in-one tool that streamlines the email organization process across multiple providers, including Gmail, Hotmail, Outlook, Exchange and Yahoo Mail.
This service is ideal for those who rely heavily on networking, because it has built-in read receipts and automatically provides sender profiles. You can also connect productivity apps — like OneNote, Trello and Salesforce — to Newton Mail, which isn’t possible in most email apps.
Blue Mail is a very popular email app for Android because it supports a variety of clients, including Yahoo, Outlook, Gmail, and other POP3, IMAP or Exchange clients. Complete with a variety of notification settings, Blue Mail even includes features such as Android Wear support, a dark theme and configuration tables, all free of charge.
Cleanfox is a free app that makes it possible for users to easily unsubscribe from the vast array of unwanted subscriptions most of us submit to over the years.
By connecting your email accounts to the app, you can easily view all of your email subscriptions. From there, you just click the unwanted subscriptions to get rid of the unnecessary ones that may have become annoying over time.
K-9 Mail is also a great email app for Android users. Although it is one of the oldest apps of its kind, it still provides users with a wide variety of benefits. For instance, it offers a minimalist interface that makes navigating and checking your messages a cinch. It supports most IMAP, POP3 and Exchange accounts. The app is open source, with an almost retro feel. Best of all, this lightweight app is free.
For Outlook users who are very concerned about keeping their emails secure, Nine is an excellent option. An app with no cloud or storage whatsoever, Nine simply connects users to the email servers they love. This app also offers support for Exchange ActiveSync. A license costs $14.99, and a free two-week trial is available.
Many users have taken to Proton Mail because it offers a superior level of security and protection. In particular, end-to-end encryption makes it possible to keep your emails between the parties who are sending and receiving them.
Proton Mail also supports PGP encryption and allows you to send password-protected emails. It offers a variety of the bells and whistles available on other Android email apps. The end-to-end encryption makes it much more difficult for others to hack and sift through old emails. Best of all, all of these features are available for free.
Did you know?: Many email apps offer subscription-based pricing options based on how many users are connected to the account.
What to look for in an email app
When you’re selecting a new email app, look for these important components and features:
- Contact management: Keeping up with clients, partners and vendors is a large part of operating and managing your business. For this reason, you’ll want an email app that helps make contact management easy, from adding contacts to sorting and grouping them.
- Email encryption: Email encryption helps ensure data privacy when you send emails to a recipient. Encryption involves disguising the content of an email so unintended users can’t access or view sensitive information within the email. An email app that offers encryption can add another layer of privacy and security to your business correspondence.
- Sorting: With an email sorting feature, you can select and organize emails by factors such as priority and sensitivity. Some apps also include automation features that can mark and sort emails based on the preferences you set.
- Email scheduling: Sometimes, you might want to send an email on a specific date and time. Instead of setting a reminder or trying to remember to send the email, you might choose an email app that allows you to schedule messages. This way, once that day and time arrive, the application automatically sends the message.
- Follow-up reminders: Sometimes, you might not want to respond to an email right away, but you want to remember to reply later. Some email apps allow you to set reminders that nudge you to reply to emails or follow up on outstanding ones.
Key takeaway: To pick the best email application, consider apps that include features such as contact management, encryption, email scheduling, sorting and reminders.
Get the most out of your email app
Several quality Android email apps bring business communication and organization to your mobile phone, and your choice will depend on your professional needs and personal preferences. Each app has default settings, but customizing the app can help you get the most out of it.
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