Asana vs. Trello – The battle of project management tools

When working in a team, it is not always easy to keep track of goals and projects. This is why apps like Asana and Trello were developed as they help managers stay organized. With everything at hand, productivity will skyrocket.

While many Fortune 100 companies use them, the apps are very different in terms of philosophy and features. If you’re still undecided between these two, you’ve come to the right place. Below you can learn about the similarities and differences of the software.


Asana and Trello are used in project management and they claim to be the best in their class. Here are some similarities between them.

For free

If you want to try Asana or Trello, you can do it for free. The free plans are pretty powerful and you can easily handle your team’s workflow. However, where Trello allows unlimited users with the free plan, Asana only supports 15 members unless you upgrade to a paid plan.

File storage

Both platforms allow users to store files on a cloud server for quick access, and in this way you can upload an unlimited number of files. There are individual file size limits depending on your data plan. For example, Asana’s free plan will let you upload files smaller than 100MB, while Trello’s free plan has a 10MB limit.


Integrations are available for Asana and Trello, allowing teams to include their preferred software in their project management app. These add-ons are designed to help teams use everything in one app. Both apps have close to 200 integrations such as Slack, Outlook, and Microsoft Teams.

Mobile applications

You can get mobile apps for Asana and Trello on iOS and Android, and these apps are very useful for those on the go. Don’t expect them to replace the PC versions, as they’ve mostly been stripped down. You can still use them for work, but it’s better to go back to the computer for the more advanced aspects of the job.

Easy to use

Because some workers may be unfamiliar with project management software, they may become confused by the applications. Asana and Trello solve this problem by making their products user-friendly. Anyone can figure out how to use any software by experimenting.


Asana and Trello have completely different design philosophies behind them, and they also have features that other software might not have. Below are some of the more obvious differences between the apps.

Control type

Trello is basically just a Kanban board, a tool designed for teams that need a visual system for managing tasks, communication, and workflows. The free version contains the basic Kanban board, while purchasing the paid plan gives you access to features that enhance the board. It’s elementary to use and navigate, especially for small teams.

With Trello, a completed task can simply be moved from one category to another, such as from “Tasks” to “Done”. As a Kanban board with extra features, you can’t go wrong with its simplicity.

On the other hand, Asana is not based on a kanban board – although it does have one – but is aimed at larger businesses that are hiring more employees and freelancers. It’s more focused on manipulating multiple tasks and task dependencies, and it has a lot of extra features for those purposes. Asana is very popular due to its more detailed tasks which are essential for complex projects.

Asana allows managers to categorize a project and assign tasks to others. These tasks can also be combined into groups. This feature helps to work with large teams with different skill sets, as different subgroups will need their own goals.

As such, it’s safe to say that Trello has a more direct management philosophy behind it, as the Kanban system was designed for quick management without extra features. However, Asana is more suitable for larger businesses. Those who want to manage themselves will find Trello the best choice.

Progress tracking and reporting

Trello is a Kanban board and each task moves from one column to another after the participant considers the task completed. Unfortunately, it does not have any reporting system. You will need to send a message to the manager or other team members that something has been completed.

Asana is more progress oriented and each task has a progress tracker to help you check its status. You will also be notified of the latest status updates.

You can also create a basic report with Asana, but neither platform has a full reporting feature.


Both apps are actually very similar in terms of security as they are based on Amazon Web Services. However, there is one key difference in this regard. Trello has two-factor authentication, while Asana currently lacks this security feature.

Customer service

Trello is also better in terms of customer service. Most of the time, its tutorials and forums help with less complex issues, but Trello has a contact form. It’s not the best support, but you’ll still get a response from the agent.

Asana is not the best when it comes to customer support. It has guides, an academy, and tutorials. Unfortunately, the support team is usually slow to respond, and agents tend to prefer solving technical issues.


Trello is cheaper than Asana, but only if you’re only guided by plan pricing. Asana wins in terms of price due to the amount of features you get with their paid plans. Trello’s paid plans don’t give you much that Asana doesn’t offer.

For example, the Asana business plan has more features such as portfolio, workload view, and advanced integration support. You can use Salesforce and other powerful software with it. On the other hand, Trello has no equivalent to this plan.

What should I use?

After all, Asana and Trello are almost related in terms of functionality and features. You can take any platform for free and learn how to use it by experimenting. They cater to different clients: Asana is ideal for large enterprises, while Trello is more suitable for small and simple teams that don’t need extra features.

Asana wins a little because of its versatility. It has many more features that are suitable for large organizations, but also benefit freelancers who switch between multiple clients and projects. Big or small, Asana will get the job done without fail.

The Trello Kanban system is easy to use and its user interface also has a compelling aesthetic appeal for some users. This will benefit those who focus on fewer tasks, a strength of the Kanban board. Unfortunately, Trello has very few other options when it comes to versatility.

Asana’s winner in terms of features and support for larger, more complex projects. Trello is still a great platform, but it will work better for simpler jobs.

The bigger, the better

When it comes to working with projects, it’s better to have more options. Trello is great for fans of the Kanban system, as it contains an effective Kanban board. However, Asana is far superior to Trello in many other ways.

What platform do you prefer or have used in the past? What do you think is the best task management app? Let us know in the comments section below.